Delegated… or Just Assigned?


Most leaders think they’ve delegated because they assigned the task.

Their team doesn’t feel ownership because only the work transferred, not the responsibility.

Here’s what actually needs to transfer for a handoff to hold:

1
The outcome — what does “done well” actually look like? Not the steps. The result. If your team member can’t describe the finish line in their own words, they’re guessing.
2
The decision rights — what can they decide without coming back to you? If the answer is “nothing,” you haven’t given them the work. You’ve given them the appearance of it.
3
The check-in cadence — when will you touch base, and what will you look at? Defined in advance. Not triggered by your anxiety.

Picture this: a leader delegates a project, then checks Slack every few hours, asks for updates, and quietly rewrites pieces before it goes out.

The team learns one lesson: “You’re still really responsible for this.”

If delegation keeps bouncing back to your desk, the issue usually isn’t effort — it’s accountability clarity. When those three things transfer, so does the ownership.

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Hit reply — what do you keep taking back that you’ve already handed off? I read every response.

Sharon Justice

Leadership Coach and Strategist

sharon@justiceleadership.com

P.S. Try this before your next handoff: ask your team member to tell you — in their own words — what the finished result looks like, what decisions they can make without you, and when you’ll connect next. If they can answer all three, you’ve actually delegated.

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