The Few Seconds That Can Change a Difficult Conversation


Hi Reader,

You recognize the emotion. You question the story. Now comes the part that can change the entire conversation: the pause.

We've all had moments when we responded while frustrated and wished we had handled things differently later.

Maybe it was an email you sent too quickly. A comment that came out sharper than you intended. Or a conversation where you walked in already convinced you knew exactly what was going on.

The pause gives you a chance to step back before your emotion and assumptions take over.

It doesn't mean avoiding the conversation. It doesn't mean pretending you aren't frustrated. And it certainly doesn't mean letting poor performance slide.

It simply gives you enough space to ask better questions.

What is actually happening? What do I know? What am I assuming? What response will help?

Sometimes, the language you use can create that space.

Instead of saying, “Why do you always do this?” you might say, “Help me understand what got in the way this time.”

Instead of, “You clearly don't understand,” try, “Tell me how you understood the expectation.”

Instead of, “I know exactly what happened,” try, “I want to understand what happened.”

That small shift can change the entire conversation.

The Goal

The goal isn't to eliminate emotion. The goal is to recognize it well enough that you choose your response instead of letting the emotion choose it for you.


Want to go deeper into this? Read When You're Frustrated With an Employee, Start With Yourself.

When You're Frustrated with an Employee, Start with Yourself

Sharon explores how frustration can begin changing the relationship with an employee and how leaders can recognize what's happening before that frustration starts driving the conversation.

Sharon Justice

Leadership Coach and Strategist

sharon@justiceleadership.com

108 Avon Lane, Greenville, NC 27858
​Unsubscribe · Preferences​

Sharon Justice

Subscribe to Sharon Justice for newsletter, expert courses, tools, and coaching that help you lead your team with confidence. Reduce frustration, boost team alignment, and grow your business. Get practical strategies and support to become the leader your business and people deserve.

Read more from Sharon Justice

Hi Reader, Over the past few weeks, we've been looking at what happens before a difficult conversation ever begins. We recognize the emotion. We question the story. We create space before we respond. And then we have the conversation based on what we actually know. That last part is where leadership gets practical. Imagine saying to an employee, “You don't care about your work.” You may feel that way. But you can't actually know what's happening inside their head. Now consider saying, “The...

Hi Reader, Last week, we talked about recognizing the emotion before reacting to it. The next step is just as important: question the story. Here's a simple question: How do you make toast? It sounds obvious. But if you ask several people to write instructions for making toast, you may get very different answers. Some people might assume you know what kind of bread to use. Others might explain how to set the toaster. Someone else might focus on what the finished toast should look like. The...

Leading across generations isn't about changing people—it's about changing how we lead. Hi Reader, Have you ever noticed that one employee wants constant feedback, while another just wants to be left alone to do their job? It’s easy to assume it’s a personality difference, but often it’s something else: different generations bring different expectations, communication styles, and experiences into the workplace. The challenge isn’t having a multigenerational workforce.The challenge is leading...